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News: Community Meeting, Tuesday, April 30, 6:30 p.m., Community Center

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« on: March 09, 2010, 02:55:40 PM »

Minutes from BERT meeting Monday March 8

Attendees: Trustees Hindman and Buckingham, Town Administrator Mike Hart, Deputy Town Clerk Linda Higuera, BERT members-Mark Chaffee, Becky Justice-Hemmann, Greg Ludlow, Larry Bebo,  Mena Cox, PJ DiPentino, Don Dana, Jan Dowker and Barb Matties. Guests- Gary Wamsley (www.BerthoudRecorder.com), Rudy Hemmann (Berthoud Surveyor), Dorian Ryan Tacy (Berthoud Town Forum/Citizens First), and Scott Sarbaugh (Prairie Star eco-friendly development in Berthoud).

Linda Higuera reported that the new Town website development was going well. A contract was signed with a vendor to develop the economic development site and standardize the site with a seamless appearance. One of the reasons the developer was selected is the content management application. The existing pages have been transferred to the new one with very few formatting issues. A business directory site will be set up to allow business to register on the web site to enable searching. A calendar will be added to allow people to publicize events. The process is staying on track and should be ready by the end of April. The BERT committee will have the opportunity to review the site before it goes live. Mike Hart said the new site will be able to send out flash bulletins for  road closings and other pertinent information to residents. Staff time spent updating the site will be reduced due to the content management system. He suggested that everyone check out Erie’s site. The chamber will be refreshing their site to have a similar appearance to the new Berthoud site.
Mike Hart said that efforts are being made to get Town meeting minutes and notices to the site in a timely manner. Linda Higuera said that she has not received the BERT meeting minutes for the last six months. Becky Justice Hemmann offered the tape recording the Surveyor was using for this meeting. A discussion of how other committees get approval of minutes at the next meeting and in order to speed up the process they will be electronically sent to members for approval. Hindman said that it is the Chairpersons responsibility for the agenda and minutes. Higuera said the citizens are entitles to the minutes by law. Jan Dowker volunteered to take minutes in the future. Becky Justice-Hemmann pointed out that no one on the BERT committee is working on the web site at this time. Higuera estimated that 65 percent of the citizens are internet savvy and the rest require the staff to find the requested information and print it out.
Business Attraction- Mena Cox reported that the business attraction committee’s efforts were now being handled by Michael Hart. The Business Attraction committee will now disband to provide resources to other areas of BERT deliverables. Mike Hart is working on the BERT deliverables.  Justice Hemmann said the list of deliverables is what the site selectors are looking for to help Berthoud get ready for development. Hart said that at this point in the economy retention is the main focus. PJ DiPentino said the “shovel-ready” properties are not a hot commodity. Business retention is a response to the community. Mike Hart said consultant Salazar was only focused on primary employers (defined as more than half of the revenue comes from outside). He said the Town needs to focus of retail.

Town Principal Planner Tim Katers is working on the Capitol Improvement Plan looking at what needs to be replaced. He reported on the Parkway Plaza final plat on the northwest corner of Mountain Ave and 287 that will come before the Board on March 23. Justice Hemmann said she thinks this is going to be a 7-11 type convenience store.  O Malley Glen will also come before the Board March 23. Total potential development of the property will bring up to 400 residential units. Ludlow annexation and zoning will also come before the Board on March 23 with an executive session on negotiations and to set public hearings. In two weeks a map of major project status for all development projects in Berthoud will be available that will fully list the status and contact information for future development projects. Katers is also working on Code revision for adoption in June that includes standards revisions and density. Katers is also working on revising the 2005 parks, recreation, open space (PORT) plan. Historic Preservation Grants  - The Town has completed a contract for the renovation of the police department building and a second grant for the assessment of the museum property is in the process at State offices.

Business Appreciation Breakfast-Justice-Hemman and Dowker are working on the sponsor letter to raise money for the breakfast. Don Dana, Berthoud Chamber Director will be helping with the organization of the business expo booths but  rec used himself in obtaining sponsorship monies due to Berthoud Days efforts. The event will be held at Brookside Gardens. Owner Larry Bebo has reduced the cost of the space from $4,500 to $1,000 that includes set up clean up and dishes. Requests for proposals for the catering will be sent to the Brookside approved catering vendors. A list of preapproved vendors for Brookside events is necessary to ensure quality vendors at the site. There are two Berthoud vendors on the list. Mike Hart said the Town will pay $2,000 toward the event the rest of the money will come from sponsorships. Justice-Hemmann and Jan Dowker will solicit the sponsors from the Surveyor list and a list of 444 businesses that Mike Hart will provide Justice-Hemmann. Justice- Hemmann said the first step is to get sponsors so their logos can appear on the invitation. They are looking for 4 or 5 major sponsors. Don Dana suggested that they sell table sponsorships for additional funds. The breakfast will be from 8:00 to 9:30 with a business expo to follow until noon when the area needs to be cleared. The event is scheduled for April 12th.
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